#Just a nice reminder how to#

Press here for direction and parking information 6. Provide the required instructions It is best to embed your Google Maps location to the email to help attendees easily find your venue. Mention the street you are located in and the building number to be precise. Showcasing your meeting location is a must in a reminder message. This is a friendly reminder confirming your massage appointment on ĭue to the recent weather conditions in Sydney, we have to reschedule Monday’s open photography class to Wednesday 5. Meeting location I am excited to see you at the summer photographers festival If you want you can combine the date & time part with this to be more clear on your purpose. Include the specific names or the general purpose of the meeting for a to-the-point explanation. Mail body is where you provide the purpose of the event, its context. While the recipient is aware of the meeting (even if she may forget it), you need to let her know why you are emailing her. I wanted to remind you that we have an appointment booked on 4. This is especially important for virtual meetings or irregular events that may gather an audience out of your locale.įriendly reminder about your upcoming spa appointment on To make them clear and visible to the receiver, highlight them in the reminder message for a meeting.Īnd, include the timezone to make sure that everyone tunes in at the right time. Time and the date are exactly what you want to remind the receiver. This is a friendly reminder to confirm your appointment with Doctor Melissa. We hope you are excited about the annual lawyers’ conference. To get off on the right foot proceed with a friendly conversation. If your company culture is more formal, you can start off by “Dear Kate!”, “Hello, Jean”. You can start by “Hi, Grace!”, “Hi there, Andy”. Greeting defines the tone for the body of the email. The aim is to write a brief line and include mention the main message:ĭon’t ever jump into a conversation without greeting the recipient. There is no point to write long copies and including all the meeting details in the subject line. It should tell the receiver exactly what the email is about and compel her to open it. If you are sending an email this would be the email subject line. The message title is the preliminary element to include in your meeting reminder. Now that you have some idea of a meeting reminder, let’s go through the key components of the message. In the age of conversational chatbots, you need to shy away from robotic sentences.

Passive: Your haircut appointment is approved. To be clear look at the following cases you might use:Īctive: I’m looking forward to seeing you for a haircut appointment. Active voice makes your message more straightforward and has a human touch to it. Lastly, if you want to write a friendly reminder message use active voice in sentences. Considering that most emails are opened on mobile devices, lengthy texts will not do the job.

So, it is nice to keep the details relevant to the meeting without featuring a pitch or general information. However, the purpose of reminder messages is to remind the audience about the event they have registered for. For example, if it is for a group event, you need to give the details about it, mentioning the speakers’ names, hosts, etc. To begin with, keep in mind that the recipient should know what the event is for, what they are expected to do, and by when.

#Just a nice reminder how to#

How to write a reminder message for a meeting?īefore getting into the nitty-gritty details of how to write reminders for meetings, there are a few general considerations that you need to know. Keep in mind that reminder messages are different than appointment confirmation emails.

Sending email reminders of a meeting to invitees helps to keep events in the minds of prospective clients and avoids losing any participants. You need to use client contact details to send meeting updates, reaching the meeting day. Reminder messages are also helpful for increasing customer retention rates. Your clients may schedule a meeting today in advance of the week and forget about it a few hours later. Since we people forget about our necessary grocery list before going home, it is easy to empathize with why our customers forget about their meetings. We do not say that having a filled calendar is a small thing but your meeting reaches its goals when registrants actually attend in the end. If you think that your job is finished when people register for appointments or meetings you are wrong. But, in this post, we will explain how to write friendly meeting reminders that get opened. How to write a reminder message for a meeting that is not slid through without a single look? Well, it is not that easy to find the right tone with the right information. How to Write a Reminder Message for a Meeting